What essential data must be included when creating an order in GFEBS?

What essential data must be included when creating an order in GFEBS?

• A. Customer feedback and delivery address
• B. Fund details, line items, quantities, and delivery dates
• C. Vendor ratings and order priority
• D. Past order history and vendor contact information

Answer: (B)

When creating an order in GFEBS (General Fund Enterprise Business System), including fund details, line items, quantities, and delivery dates is crucial because these elements establish the basis for any procurement process. Fund details ensure that the financial resources are properly allocated and accounted for, preventing overspending and ensuring compliance with budgetary constraints. Line items specify the exact goods or services being ordered, which is necessary for clarity and accountability in the procurement process. Quantities indicate how much of each item is needed, which is essential for inventory management and fulfillment. Finally, delivery dates are vital for planning and operational efficiency, as they influence how quickly the requested items can be received and utilized. This combination of data enables effective tracking and management within the GFEBS system, facilitating a streamlined ordering process that aligns with overall organizational objectives.

When creating an order in GFEBS (General Fund Enterprise Business System), including fund details, line items, quantities, and delivery dates is crucial because these elements establish the basis for any procurement process.

Fund details ensure that the financial resources are properly allocated and accounted for, preventing overspending and ensuring compliance with budgetary constraints. Line items specify the exact goods or services being ordered, which is necessary for clarity and accountability in the procurement process. Quantities indicate how much of each item is needed, which is essential for inventory management and fulfillment. Finally, delivery dates are vital for planning and operational efficiency, as they influence how quickly the requested items can be received and utilized.

This combination of data enables effective tracking and management within the GFEBS system, facilitating a streamlined ordering process that aligns with overall organizational objectives.